Wherever you rent, you’ll almost certainly have to make several payments before you sign the lease. We've broken down the most common fees below—but make sure to check out your local laws as well. Some states place strict limits on how many fees landlords are allowed to charge prospective tenants.
Plus, it’s always a good idea to get something in writing—signed by both you and the landlord—that explicitly states the purpose of any fee you pay. That way, you won’t end up finding out a fee you thought was refundable isn't.
An application fee is intended to cover the cost of running a credit and background check on you, the prospective tenant. It's not refundable. You'll submit this payment with the rest of your rental application.
An administrative fee is often charged in conjunction with an application fee when you apply to rent an apartment. Both are non-refundable. Administrative fees are usually attached to larger complexes where a property management company runs the show. Individual landlords who manage their own properties don’t usually charge these kinds of fees.
In a handful of states, administrative fees are not legal. New York landlords and brokers are allowed to charge prospective tenants a $20 application fee, nothing more. In California, anything that’s not the application fee is considered part of the security deposit, which is capped at two months' rent—and is always refundable.
This is also known as a “good faith deposit” or a “holding deposit.” If you're interested in renting a particular apartment, the landlord or broker may ask you to put down an application deposit of several hundred dollars. This reserves the unit for you until you're ready to pay the security deposit and sign the lease. Once you do sign the lease, this money should go towards paying your security deposit or first month's rent.
If you decide to back out, the landlord is allowed to keep some or all of your application deposit to reimburse them for any financial losses. (Depending on how long the unit was off the market, they may have lost out on several weeks of rent or may need to put up new advertisements.) However, if the landlord decides not to rent to you for any reason—for instance, a low credit score—they must refund the entire holding deposit.
Broker’s fees paid by tenants are most common in New York City, although they also pop up in Boston. In most other U.S. cities, the landlord pays the broker’s fee—a commission the broker earns when they successfully rent out a unit. Most fees are equivalent to 12-15% of the annual rent, although less desirable units might have fees equal to one month’s rent. You'll pay this fee when you sign the lease.
“No-fee” apartments are ones where the broker’s fee has been paid by the landlord. This sometimes happens in new buildings that are trying to quickly fill up many empty units, although you can also find no-fee apartments offered by small landlords advertising their own properties.
A security deposit is a sum of money you pay to your landlord or property management company when you sign a new lease, usually equal to one to two months' rent. Some states actually limit how much money a landlord can request for a security deposit.) Think of it as insurance for the apartment owners. They can keep some or all of the money if you skip out on your rent or severely damage the apartment. But if you leave the unit as you found it—minus normal wear and tear—your landlord should refund your entire security deposit when your lease is up.
A move-in fee is nonrefundable and paid when you sign a lease. Sometimes it’s used to offset the cost of a new tenant—updating mailboxes, changing directories, repairing damage to the hallway paint caused by movers—but other times it could just be a way to make extra money.
In some cities, such as Chicago, move-in fees sometimes take the place of security deposits. Although you’ll never get that money back, it’s usually a smaller fee than a security deposit—several hundred dollars, give or take—so you’re out less money in the short term. In New York, co-ops and condo boards may charge move-in fees in addition to security deposits.
Learn more about the rental approval process—plus, make sure you understand the federal laws that protect prospective tenants like you.
The information provided on this website does not, and is not intended to, constitute legal advice.
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